Executive Assistant & Account Manager

Duties and Responsibilities

Support the CFO & NHS Liaison primarily and provide additional support to senior team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.

Senior team support

• Schedule management: Manage the CFO & NHS Liaison’s schedules and emails, ensuring optimal time management and prompt handling of communications.
• Email management: Filter incoming e-mails, responding to correspondence and queries on the NHS Liaison and CFO’s behalf
• Serve as a key point of contact between the CFO & NHS Liaison and internal and external stakeholders, ensuring effective communication.
• Content Creation: Assist in drafting and preparing documents, including presentation decks and board reports. Aid in distribution of the documents.
• Diary management: – booking and confirming meetings and appointments.
• Coordination: Assist with travel arrangements, event planning, and team coordination.
• Meeting Management: Participate in executive and key meetings, ensuring clear minutes, actions, and accountabilities are recorded.

NHS work

• Email management: Summarise and make NHS Liaison & CFO aware of any key emails so they can action
• Email campaigns: Help with quarterly email campaign distribution with NHS Liaison
• Content Creation: Assist in drafting and preparing documents, including presentation decks and quarterly reports. Aid in  distribution of the documents.
• Meeting Management: Participate in NHS Local Authority meetings and key meetings, ensuring clear minutes, actions, and accountabilities are recorded.
• Manage Relationships: Help manage the relationship with NHS Local Authority looking at service levels, results and developing new opportunities.
• Accountability: Ensure actions from NHS minutes are met and delivered by the team in a timely fashion
• Meeting preparation: Manage, arrange and help prepare papers for the senior team for their meetings (Bios of attendees, NHS/ Local Authority, Board, management team, publishing etc.)

Other

• Project management: Assist with project management of social media activities
• Document Review: Proofread, mark up, and support the review of contracts (supplier, corporate and franchisee) and board papers.
• Ad-hoc projects: Assist with ad-hoc projects as they arise

Required skills and qualifications

• Six or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Excellent presentation skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Comfort in interacting with senior management, external guests, and third parties, along with strong communication skills, discretion, integrity, and time management.
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• Must be a non-smoker given the nature of our business
• Resilient, can-do attitude with an inquisitive nature
• Ability to multi-task and prioritise in a fast-paced environment
• Fluent in English with strong language skills

This is a full time role in a small, friendly team and a relaxed atmosphere in Raynes Park/Wimbledon near the station. Salary depending on experience. If you feel you would be suitable for this role please apply with your CV and a covering letter detailing how you meet the requirements of the post to pb@allencarr.com